NAVIGATING IN MS WORD 2010 DOCUMENT

In course of working on your document, you may want to view different parts of the document and also move to different locations in the document.

In this lesson, you will learn how to see the desired parts of a document using the scrolling feature of Word and also to move around in it using the browsing feature.

Task-1: Scrolling in MS Word Documents

Create a new document. In the document, type "=rand(30)" without the quotes and press Enter key. This will generate 30 paragraphs of random text spread over four pages.

Your task is to do the following, one after another:

1. Scroll down by a line,
2. Scroll down two screens,
3. Scroll up three lines,
4. Scroll up one screen, and
5. Finally, scroll to page 3 of the document.

Step-by-Step Instructions

Figure 1: Vertical Scroll Bar

1. To scroll the document down one line, click the downward pointing scroll arrow at the bottom of vertical scroll bar (see Figure 1). Note that every click of the scroll arrow scrolls the document down by one line.
2. To scroll down by  two screens, click the vertical scroll bar twice anywhere between the scroll box and the down scroll arrow. The document scrolls by one screen every time the scroll bar is clicked between the scroll box and the bottom scroll arrow.
3. To scroll the document up three lines, click the upward pointing scroll arrow thrice at the top of vertical scroll bar. Every click of the scroll arrow scrolls the document up by one line.
4. To scroll up by one screen, click the vertical scroll bar anywhere between the scroll box and the up scroll arrow.
5. To scroll to page 3, point to the scroll box and press the left mouse button. The number of the page on screen will be displayed.
6. Keeping the left mouse button pressed, drag the scroll box down until you reach page 3. During scrolling, the page number is displayed by the side of the scroll box. As you move the scroll box, the displayed number keeps changing to show the number of the current page on the screen. 
7. When page number 3 is displayed, release the scroll box.

Horizontal Scrolling

• When the width of the document exceeds the screen width, the horizontal scroll bar becomes visible at the bottom of the Word window (see Figure 2).
• Click the left or right pointing scroll arrows on horizontal scroll bar, to scroll sideways. You can also use the scroll box on the scroll bar for horizontal scrolling.

Figure 2: Horizontal Scroll bar

REMEMBER!
Scrolling in the document changes the text displayed on the screen but does not move the cursor (insertion point). To move the cursor to the part of the document to which you have scrolled, you must click the document at the desired point.

Task-2: Browsing the document

1. Move the cursor to page 3 using the Navigation Pane,
2. Go to page 1 using Select Browse Object button, and
3. Finally move to page 2 and back to page 1 with the help of Next/Previous Page Browse buttons.

Step-by-Step Instructions

Method-1: Browsing with Navigation Pane

1. Click the ‘View’ tab on Ribbon (see Figure 3).
2. Click the ‘Navigation Pane’ check box in the ‘Show’ group. The Navigation Pane will open on the left side of the document.
3. In the ‘Navigation Pane’, click on ‘Browse the pages in your documents’ icon.  Thumbnails of all pages of your document will appear in the navigation pane arranged vertically, together with a vertical scroll bar.
4. Drag the scroll box to move to page 3. When you release the scroll box, you will have the text of the desired page on screen, with the cursor flashing at the beginning of the first line.

Figure 3: View Tab and navigation Pane

Method-2: Browsing with ‘Select Browse Object’ Button
Below the vertical scroll bar, you will find a button marked with a circle together with two buttons with double arrow marks, one pointing upwards and the other downwards (see Figure 1). These are the browse buttons. The middle button is known as the ‘Select Browse Object’ button, the button with double up-arrow is the ‘Previous Page’ browse button and the button with the double down-arrow is the ‘Next Page’ browse button.

Figure 4: Pop-up Palette of Browse Objects

1. Click the ‘Select Browse Object’ button. This brings up a pop-up palette of items to browse (see Figure 4).
2. Click the ‘Go To’ option. The ‘Find & Replace’ dialog will open with the 'Go To tab' open (see Figure 5).
3. Click ‘Page’ in the list below ‘Go to what’.
4. Click the ‘Previous’ button. You will find that the top of the previous page i.e. page 2 has come on screen with the cursor at the beginning of the first line. Similarly, clicking ‘Next’ button will move the cursor to the beginning of the next page.
5. However, your task is to go to page 1. So, type 1 in the box below ‘Enter page number’ and Click the ‘Go To’ button. This will bring page 1 on the screen with cursor flashing at the beginning of the first line.
6. After you have finished browsing, close the dialog by clicking ‘Close’ button. You can use this method to view and move the cursor to a desired page, section, line, bookmark, etc.

Figure 5: Find & Replace Dialog Box

Method-3: Browsing with ‘Previous Page’ & ‘Next Page’ browse buttons

1. Click the ‘Next Page’ browse button. Page 2 comes on screen with cursor at the beginning of the page.
2. Click the ‘Previous Page’ browse button. Page 1 comes on screen with cursor at the beginning of the page.

Note that if, before performing the actions described in these steps, you used the ‘Select Browse Object’ button in the current Word session and selected an option other than ‘Page’ in the ‘Go to what’ list, the cursor will not move to the previous or next page, rather it will move to the next line or section, etc as per your selection in the ‘Go to what’ list.

TIP!
The double arrow buttons (i.e. ‘Previous Page’ and ‘Next Page’ browse buttons) change their colour to blue when an option other than page is chosen in the browsing palette. Hence, if you see black double arrows, clicking them will let you browse by page, but if their colour is blue, you will be browsing by line, section, etc.

Recap

• By scrolling, you can see various parts of the document while by browsing, you can move the cursor to the desired locations of the document.
• Document is scrolled using the vertical and horizontal scroll bars.
• You may browse a document using the browse buttons. 

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